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Executive Administrative Assistant

Company: Michelin Reifenwerke AG & Co. KGaA
Location: Greenville
Posted on: February 16, 2020

Job Description:

Executive Administrative Assistant

Michelin, the Worldwide leader in Tires, is hiring!

- - - - - - - - - - - -

Responsibilites

--- Manages all team members requests within the deadlines and according to priorities, redirects if necessary (eg support for professional trips and expenses, various troubleshooting, on-site access )
--- Manages the Personnel administration: recordings and specific tasks within the deadlines (other than vacation absenteeism, medical visits, mandatory trainings, newcomer welcome, departures, etc.)
--- Manages computer accesses at arrival and departure of team members (material and various network accesses).
--- Organizes recurring meetings of the entity (planning and logistics) and other meetings on request from team members (optional): respects the organization deadlines, the timing and books meeting rooms accordingly, sends invitations to participants, forwards the agenda and venue.
--- Writes the meeting minutes. (
--- Organizes the Manager's trips (logistics) within the dedicated system.
--- Applies the archiving and classification rules (confidentiality and retention) and educates the team.
--- Manages the archiving of legal documents.
--- Manages purchasing (orders and purchase orders) for the entity through systems according to the needs and specific requests.
--- Manages purchase orders and forwards invoices without order to external service.
--- Applies Purchase rules and educates the team.
--- Validates invoices without order.
--- Monitors the budget of external purchases (supplies, providers ...)
--- Provides the information relay for the proper functioning of the entity: distributes information within the deadlines via the Manager and/or by e-mail with the appropriate distribution lists and/or ensures the update of the bulletin board when necessary.
--- Distributes information notes.
--- Writes Entity information notes.
--- Updates the various lists (distribution lists, organizational charts...).
--- Welcomes each visitor or telephone interlocutor (outside entity or external), redirects and gives a response adapted to its needs.

Requirements:

  • Associate's Degree / Bachelor's Degree or equivalent preferred
  • Experience as an Executive Administrative Assistant
  • Experience managing an office operations
  • Able to maintain a high level confidentiality
  • Strong interpersonal and organization skills
  • 3-5 years business experience supporting senior executives as an Admin Assistant
  • Must be highly organized, with strong time management skills and an ability to handle tight deadlines and adapt to changing priorities and deadlines.
  • Ability to prioritize, complete multiple assignments and monitor workflow required.
  • Critical Thinking Skills a must.
  • Strong written and verbal communication skills required. French language skills are a plus.
  • Strong planning, organizational and analytical skills including attention to detail.
  • Expert skill level (minimum 3 years of experience) in Microsoft Word, Excel, O365 and PowerPoint required.
  • Experience working with confidential material in a discreet and professional manner required.

    Moving Forward Together: Apply Today!

    Dedicated to the improvement of sustainable mobility, Michelin designs, manufactures and sells tires for every type of vehicle, including airplanes, automobiles, bicycles, earthmovers, farm equipment, heavy-duty trucks and motorcycles.

    Michelin also offers a full range of innovative services and solutions that help make mobility safer, more efficient and more environmentally friendly. To create unique mobility experiences, Michelin publishes travel guides, hotel and restaurant guides, maps and road atlases.

    Headquartered in Greenville, S.C.,Michelin North America employs more than 20,000 people and operates 19 major manufacturing plants in the U.S. and Canada.

    Michelin is recognized as an employer of choice by the people who work here. They stay at Michelin because they have careers with a purpose at a company with a purpose. In fact, more than 97 percent of Michelin employees say they choose to move forward together with our company each year.

    Michelin's status as a great place to work has been validated by the leading authorities on workplace culture:
    • Forbes annual survey of "America's Best Large Employers," No. 1 Overall
    • Certified as a Great Workplace by Great Place to Work-- Institute.
    • " 2018 Top Company for Women to Work for in Transportation" by Women in Trucking Association
    • Thomson Reuters, No. 2 in the top 100 most diverse and inclusive organizations globally
    • AARP, one of the "Best Employers for Workers Over 50"

      Michelin takes an advanced approach to career development, ensuring that you will come for a job but stay for a career. More than 75 percent of our managers are promoted from within, and we offer multiple career development paths to challenge employees to grow and realize their purpose across the span of their individual careers.

      Apply now and start your own mobility journey with Michelin today.

      Total Rewards:

      Motivated by our Purpose - We Care about Giving People a Better Way Forward - Michelin offers our employees a comprehensive Total Rewards package with competitive well-being, health care, life insurance and retirement benefits and perks such as:
      • Paternity leave
      • Maternity leave
      • Tuition reimbursement
      • Family health care centers and fitness facilities at several company locations
      • Fitness membership reimbursement through a network of nationwide facilities
      • 529 college savings plan
      • A 401(k) match
      • Free tires based upon years of service
      • An Employee Assistance Program
      • A relocation assistance program

        Michelin is an equal employment opportunity employer of minorities, women, veterans and the disabled. If you need accommodation for any part of the employment process because of a disability, please contact us at accommodations@michelin.com

        This position is not available for immigration sponsorship

Keywords: Michelin Reifenwerke AG & Co. KGaA, Greenville , Executive Administrative Assistant, Administration, Clerical , Greenville, South Carolina

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