GreenvilleSCRecruiter Since 2001
the smart solution for Greenville jobs

Design & Construction Administrative Assistant

Company: Westin Dulles
Location: Greenville
Posted on: September 20, 2022

Job Description:

Job Purpose The purpose of the Design and Construction Administrative Assistant is tocoordinate all the office activities to support project(s) assigned and managed by Renovation and New Build Project Manager. The Administrative Assistant role is a salaried entry level role and will primarily assist in the maintenance of project schedules, project budgets, project purchases, project issues and risks. All activities performed by the Administrative Assistant should be in compliance with Company, Departmental, Hospitality, and Construction standard procedures and best practices. The Administrative Assistant may be present when a Project Manager represents AURO Hotels on the construction of new properties and the renovation of existing properties between our Owners, Architects, Designers, Brand Representatives, General Contractors, Purchasing Companies, Subcontractors, and Vendors. The Administrative Assistant will assist the Project Manager in ensuring that the project management framework on specific projects assigned is well-organized and runs smoothly. Activities may include communicating with various departments within the organization and entities outside the organization as directed by the Director and/or specific Project Manager. Major Responsibilities Ensures that each Guest receives outstanding Guest Service by providing a Guest friendly environment which includes greeting and acknowledging every Guest, maintaining outstanding standards, solid product knowledge and all other components of Guest Service. Empowered to guarantee total guest satisfaction, display hospitality and professionalism to our guests at all times, take pride in representing AURO Hotels professionally with our guests and assuring that all transactions with guests are handled in a legal and ethical manner. Understands and apply all property safety and security procedures to maintain a secure and safe environment for construction partners, associates, and guests at all times. In the event of an accident or emergency, gets medical attention if necessary and contacts the appropriate parties immediately. Maintains a favorable working relationship with all company associates to foster and promote a positive working environment. Essential Job Functions General: Have a general knowledge and understanding of typical construction industry practices with an emphasis in Hospitality type projects. Ability to engage in direct contact with internal & external clients, as well as construction vendors and field contractors to obtain and receive various construction information when directed by the Director and/or specific Project Manager. Able to meet tight deadlines and accurately produce work required within the position description. Ability to stay abreast of current Design & Construction Administrative Asistant techniques. Strong math skills. Ability to handle multiple assignments at once. Maintain a close attention to detail and a high level of organizational effectiveness. Document Control: Have a general knowledge of Construction Drawings & Specifications with an ability to maintain organization of drawing sets and specification books with revision/version control emphasis in a Project Management software platform. The ability to capture, categorize, assign, update, and close office and field related Action Items and Issues within a Project Management software platform. An ability to attend Company, Departmental, and Project Specific Meetings. Duties will include assisting the team in capturing and issuing Meeting Minutes utilizing a Project Management software platform. The ability to assist the assigned Project Manager in the organization and flow of project specific Requests For Information (RFIs) throughout the life cycle of a project. Activities may include management and tracking to/from the responsible party utilizing a Project Management software platform. The ability to assist the assigned Project Manager in the organization and flow of project specific Submittals, Transmittals, and Correspondence. Budget & Cost Management: The ability to assist the Project Manager in the input of Project Budgets into a Project Management software platform. Additionally, will be able to regularly update budgets based on information provided from Project Managers assigned to specific projects. The ability to assist the Project Manager in the generation, execution, maintenance, and closeout of Contracts, Purchase Orders, and Change Orders. Activities will be primarily contained within a Project Management software platform but may also require external communications such as emails, phone calls, and other correspondence methods. The ability to generate and process Applications for Payment and payments to be issued to Internal and External Customers. Additionally, the ability to receive and process Applications for Payment and Invoices from Contractors and Vendors. The ability to interface with internal corporate departments, such as Accounting, for the proper processing and categorization of costs related items within projects and the department The ability to assist the Project Manager in the generation, execution, maintenance, and closeout on all project reporting which may include project cost forecasts, scheduling updates, and safety/quality reports. Field Activities Support: The ability to assist the Project Manager and other field personnel, Customers, or Contractors in the generation of project specific Daily, Weekly, and/or Monthly Reports primarily utilizing a Project Management software platform. The ability to assist the Project Manager and other field personnel, Customers, or Contractors in the maintenance of project and department specific schedules. This work may require the knowledge of Scheduling specific software. The ability to assist the Project Manager in the organization and flow of project specific Quality Checklists/Punch Lists The ability to assist the Project Manager in the organization and flow of project specific Safety Notices & Reporting Other Duties and Responsibilities Complies with Company Standards of Service as outlined for AURO Hotels. Projects a favorable image of AURO Hotels to the public at all times. Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position. Treats guests, vendors, customers and co-workers with professionalism and respect at all times. Completes Departmental, AURO Hotels, and Brand standards training as assigned. Always maintains a clean and neat appearance. Must be able to work flexible work hours/schedule including the possibility of evenings, weekends and holidays. Nothing in this job description restricts management's right to assign or reassign duties, work hours and/or responsibilities for this job at any time. Job Type: Full-timeBenefits: 401(k) Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insuranceSchedule: Monday to Friday Weekend availabilityExperience: Administrative Support: 1 year (Preferred) Construction: 1 year (Preferred)Work Location: One location

Keywords: Westin Dulles, Greenville , Design & Construction Administrative Assistant, Administration, Clerical , Greenville, South Carolina

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Log In or Create An Account

Get the latest South Carolina jobs by following @recnetSC on Twitter!

Greenville RSS job feeds