Payroll & Commission Specialist I

Company: scansource
Location: Greenville
Posted on: January 17, 2020

Job Description:

Summary:

This position will cross train for all payroll duties and assist with database conversions.

Coordinates and performs commission calculations and supports overall payroll functions. Responsible for workers' compensation audit data, corporation tax provision payroll information, external and internal audit data, and SOX compliance documents. Interface with officers, outside vendors, and department managers.

Coordinates and performs all activities relating to the payroll function including maintaining payroll control records, processing payroll, reporting and monthly remittance by performing the following duties:

Assume other payroll related functions and special projects as assigned.

Essential Job Duties:

* Bi-weekly processing of 10 multistate US payrolls and one Canadian payroll.

* Reviewing new employee offer letters to determine the correct pay structure, correct systems to link and set the new employee up for payroll.

* Maintaining the internal taxable fringe benefit system and payroll processing as required for TFB's, etc.

* Maintain accurate personnel and pay data in Ultimate (UltiPro) payroll software.

* Calculate and input retro and pro-rated pay changes, verifying proper authorization.

* Update payroll for company transfers, interfacing with Human Resources to insure completeness and accuracy of information.

* Interpret all support, tax levy, child support and student loans. Must be able to calculate and input garnishments.

* Calculate earnings and taxes for manual checks.

* Maintain schedules related to employee advances and input deductions as scheduled.

* Maintain timesheet database for multiple timekeeping systems. Must be able to determine which timekeeping system to set the employee up for payroll.

* Review all benefit time off request, employee's timesheets for completeness, correct approvals prior to exporting data and closing files.

* Must be able to track and calculate paying overtime true-up in arrears for any hourly and salaried non-exempt employee.

* Maintaining and interpret commissioned employee setup in internal line item commission tool system.

* Tracking when sales employees should come off guaranteed commission and changing pay structure in payroll, line item commission tool or variable pay systems.

* Review and balance multiple commission reports for all companies.

* Load all bonus, spiff and misc. payments for all sales employees into the line item commission tool.

* Import monthly commissions and bonuses into the payroll software from the line item commission tool.

* Provide commission accruals to accounting once line item commission tool is balanced for the month.

* Import incentive pay information from the variable pay system the payroll system.

* Audit payroll data from other team members' entries prior to sending information to UltiPro.

* Biweekly reporting to include reconciliation of payroll.

* Monthly management budget report for Southaven

* Additional reporting for department heads, marketing and Human Resources.

* Document and archive personnel and pay data changes for Human Resources files.

* Bi-weekly remittance and reporting to third party of withholding and company match for Employee Stock Purchase Plan.

* Bi-weekly remittance, reporting to, and confirmations for:

* Wells Fargo withholding and company match for 401(k) Plan

* MacKenzie Financial Group withholding and company match for Canadian pension plan

* ScanSource Charity withholding and company match for charitable contributions

* Provides assistance to employees to complete forms and answer questions.

* Studies and standardizes procedures to improve efficiency of the department.

* Research payroll tax requirements for states and determine if new registrations are required for local tax

* Job performance will be achieved when payroll is processed with minimal or zero errors and customer feedback is positive

* Provide information for SOX Audits and Federal & State Audits.

* Provide requested information to internal and external auditors.

* Provide wage information for Corporation Tax Returns.

* Provide requested payroll data to management and requested.

* Provide employment verifications as requested to lending agencies for employee home loan financing.

* Ability to create & organized spreadsheets using Excel for management and or auditors.

* Understand and support the payroll processing, time entry reconciliation and employees data maintenance functions.

* Prepare and submit funding requirements to appropriate departments.

* Independently researched and ability to document new procedures and projects.

* If job is performed correctly, it will be completed with minimal to zero errors and customer feedback should be positive.

* Liaison with Human Resources, Accounting, and MIS groups.

* Review and automate processes and procedures to ensure continuous improvements

* Other duties as assigned

* Regular attendance is an essential function of the Payroll and Commission Specialist 1 position.

Reporting Relationships:

* Reports directly to Manager, Payroll.

* Reports dotted line to Sr. VP of Finance & Principal Accounting Officer

Requirements:

* 5+ years multi-state payroll experience

* Minimum Associate's Degree.

* Proficient in Microsoft office products

* Presentation Skills

Preferred:

* Negotiation Skills

* 4+ years Ultimate (UltiPro)

* Payroll Accounting Experience

* 4+ years of automated time and attendance experience

* 4+ years of automated payroll G/L experience

* Proficiency in foreign language (Spanish, Portuguese, French, German) a plus.

Physical Requirements:

* Ability to sit at a computer terminal for long periods of time.

* Ability to be physically in attendance at workstation at designated company office location during normal business hours designated for this position.

* Ability to travel 1-2% of the time

* Ability to lift 10 pounds.

ScanSource, Inc. is an Equal Opportunity Employer

EOE/M/F

Keywords: scansource, Greenville , Payroll & Commission Specialist I, Human Resources , Greenville, South Carolina