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Project Administrator 2 - Greenville Job

Company: Transystems
Location: Greenville
Posted on: May 3, 2021

Job Description:

Req ID: 17224 For more than 50 years, TranSystems has provided engineering and architectural planning, design and construction solutions to enhance the movement of goods and people across today's integrated transportation infrastructure. Headquartered in Kansas City, Mo., its professionals in more than 30 offices throughout the U.S. perform a broad range of services to all sectors of the transportation and federal marketplaces. Services are delivered throughout the asset life cycle, from concept to construction to long-term operations, maintenance and rehabilitation. TranSystems' Greenville office seeks a detail oriented Project Administrator with strong problem solving skills. This person must have excellent written, communication, and math skills as well as the ability to multi-task several different responsibilities. An individual that works well under pressure in a fast-paced team-oriented environment and knows how to prioritize as well as when to involve upper management is desirable for this position. Basic Qualifications: Minimum high school diploma. Minimum 3 years of experience in an administrative role. Four year degree may be substituted for experience. Proficient with Microsoft Office Suite Experienced in frequent interface with company peers, office personnel, middle and upper management, corporate employees, and client Preferred Qualifications: Associates degree or higher Background in project accounting with an engineering or construction company Architectural/Engineering industry experience Familiarity with Bentley Projectwise and AASHTO SiteManager is a plus Summary: Provides project support by way of utilizing SiteManager for sample input, utilizing ProjectWise to update project folders and tracking logs. May be required up to and including project setup, invoicing, accounts receivables/payables, document processing, filing, and other related tasks; basic project and office administrative support; and special projects as directed by your supervisor. Must have excellent computer and customer service skills. Responsibilities May Include: Set up new opportunities and projects in Vision, CostPoint, and Project Forecast and gain appropriate authorization and approvals Set up new projects, supplements, adjust budgets, update end dates, complete modification requests and track approval status through final validation Review contract documents for billing terms and conditions Prepare subconsultant agreements, review unpaid sub reports and monitor budgets Prepare and provide documentation to internal teams Review prebills and prepare and process client invoices that are compliant with contract terms and client specific needs and ensure they are properly entered into the accounting system Track monthly unbilled amounts to ensure all projects are reviewed, billed and processed timely, and assess potential revenue adjustments Filing, copying and pulling invoice backup Track ARs and champion collection efforts Order resources and office supplies Maintain project files Minimal HR duties Assisting with project reviews Act as the point of contact for the office Assisting Business Manager with office and area needs TranSystems is an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law.

Keywords: Transystems, Greenville , Project Administrator 2 - Greenville Job, Other , Greenville, South Carolina

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