Service Specialist

Company: Epiq Systems
Location: Greenville
Posted on: June 12, 2021

Job Description:

It's fun to work at a company where people truly believe in what they are doing! Job Description: Job Summary : - Provide mail, distribution, copy, printing, hospitality, reception, file, or other services defined or outlined in EPIQs service agreement with client - Provide support for miscellaneous requests and flex services with a can do attitude and philosophy - Maintain a positive team-player mentality - Accurately communicate with client staff and EPIQ team members regarding commitments, deadlines, challenges, requests, etc - Deliver on service commitments in a timely and accurate manner - Invest proper effort and QC approach to deliver highest quality work and service - Comply with EPIQs standards of operations as set forth in the contract agreement, the site operations manual, and the employee handbook - Expected to uphold the Standards of Service and best practices developed by EPIQ Responsibilities : - General: - Monitor and listen to clients to understand inquiries and requests in order to provide accurate information about the facilities and services with prompt assistance - Perform basic mathematical calculations using a calculator/computer to accurately figure production time and labor time associated with any copy, print, scan or production requests - Follow established guidelines and procedures for receiving, documenting, organizing and mailing out client packages (i.e. parcel deliveries, messenger services, etc.) - Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries throughout his/her shift - Answering telephone inquiries, loading/unloading parcels, delivering of parcels, copying, and faxing and guest requests - Due to the cyclical nature of the industry team members may be required to work varying schedules to reflect the business needs of the firm Specific duties as assigned: - Reception - Work closely with the client's staff to ensure seamless day-to-day operations as the first line of contact with the client's visitors - Answer incoming telephone calls and direct call traffic to the proper person - Take accurate and complete messages for those employees who may be unavailable - Greet and announce visitors in a friendly and business-like manner - Maintain neatness and organization of reception desk and front closet areas with various administrative duties as outlined by the Site Manager Additional duties as assigned: - Mail/Distribution Services - Sort, distribute and meter US mail with knowledge of current postal rates - Ensure all projects have been properly produced and Quality Checked (QCd) to EPIQs standard - Ensure clients request and the delivery of faxes/parcels in a timely matter in accordance to EPIQs standards - Copy Services - Immediate attention given to clients entering Copy/Mail Center in accordance with EPIQs standard of operation - Accurately produce copy, print and scan projects in accordance to verbal and written instructions - Exhibit ability to take verbal instructions while taking notes to properly produce staff copy projects - Hospitality Services - Provide excellent client service as the coordinator of the clients conference rooms, common areas and kitchens - Ensure clients requests for the set-up and use of meeting rooms are handed accurately and proactively - Place orders for food and beverages for use during meetings as assigned - Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use - Organize and distribute client kitchen supplies - Maintain inventory control and order supplies as needed - Perform cleaning, dusting and other incidental tasks as assigned - Floor Coordination - Provide excellent client service as the first line of contact with the client - Responsible for the organization and upkeep of various satellite copy rooms throughout an assigned work area. This includes the stocking of general supplies, delivery of paper, and basic daily maintenance of the copier(s) in that area - Responsible for the pick-up and delivery of all mail/parcels as well as all copy, print and scan projects that area assigned to the Copy Center Qualifications: - High School Diploma or equivalent - Minimum of 1 year professional level work experience - Previous experience in a client service oriented field preferred - Willingness and ability to learn new skills #LI-MS1 If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! It is Epiqs policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individuals race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiqs policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

Keywords: Epiq Systems, Greenville , Service Specialist, Other , Greenville, South Carolina