Accounts Payable Coordinator (remote)

Company: IPS-Integrated Project Services
Location: Greenville
Posted on: January 15, 2022

Job Description:

IPS is hiring! We are looking for a talented Accounts Payable Coordinator to join our industry leading Accounting/Finance team at our state-of-the-art corporate headquarters located in Blue Bell, PA .

The Accounts Payable Coordinator performs varied and more complex clerical accounting activities in the areas of A/P and other accounting functions. May be involved in project work such as report writing and analysis, research, and client interaction.

Job Duties And Responsibilities
Code, enter and process accounts payable invoices from vendors and subcontractors. Process includes routing posted invoices for approval, maintaining open A/P files, preparing check runs for approved invoices, cutting checks as directed, routing checks for approval and signature and coordinating the delivery to vendors. Classifies and codes transactions to appropriate accounts.
Interacting and coordinating the entire accounts payable process with the Chief Financial Officer, Operation Executives, Project Managers, Subcontractors/vendors, other members of the Accounting group and others throughout the company from time to time.
Handle vendor, subcontractor inquiries related to status of invoices (A/P).
Reconcile general ledger in accordance with predetermined standards on a monthly basis, create final reports and forward to key management staff. Take the necessary steps to adjust any discrepancies.
Reconcile the monthly American Express Bill with the travel reports to assure accurate reporting of travel costs. Coordinate with other Amex Account cardholders to allocate costs correctly.
Creates reports as requested and provides statistical and financial analysis on the data so key staff can make strategic conclusions.
Checks and verifies accuracy of routine calculations and/or reports. Matches checks to invoices. Conducts routine audits of work.
Performs various clerical duties in the department such as mail sorting, filing, faxing and photocopying.
Performs all job duties utilizing a strong sense of fiscal responsibility.
Special projects as assigned.

Qualifications & Requirements
A minimum of 2 years accounting experience with proficiency in spreadsheets and formulas.
Associates Degree in Accounting is preferred.
Ability to effectively prioritize time and meet deadlines. Highly reliable with strong organization skills to manage a large amount of documents and information.
A sense of urgency with an ability to multitask and ability to meet multiple deadlines.
Good attention to detail.
Good interpersonal skills and ability to efficiently interact with both internal and external contacts.
Ability to work effectively on a team.
Excellent customer service skills.
Proficiency with Microsoft Office.
Proficiency with Timberline Accounting is preferred.

About Us

Company Overview

IPS-Integrated Project Services is a global leader in developing innovative and cost effective solutions for the engineering, construction, commissioning and qualification of complex pharmaceutical and biotech research and manufacturing facilities. With technical expertise spanning R&D to pilot-scale to large-scale production, our team specializes in the technology, trends and regulatory environment to successfully deliver capital projects and improve operations. For over thirty years, we have applied unique LEAN methodologies throughout the project life cycle, continually finding ways to do things better and more efficiently, delivering higher quality and controlling costs. Headquartered in Blue Bell, PA, IPS is a multi-national company with over 1,500 professionals worldwide and offices in California, Kansas, Maryland, Massachusetts, New Jersey, North Carolina, Pennsylvania, Brazil, Canada, China, Ireland, Singapore, Switzerland, Germany, United Kingdom and four locations in India. Visit our website at www.ipsdb.com .

Specialties

Process Architecture, Process Design, En gineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

IPS is an equal opportunity, affirmative action employer of protected veterans (M/F/D/V).

Attention Search Firms / Third Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via-email, the Internet or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

Keywords: IPS-Integrated Project Services, Greenville , Accounts Payable Coordinator (remote), Other , Greenville, South Carolina