Accounts Payable Specialist

Company: City Wide Facility Solutions
Location: Greenville
Posted on: November 22, 2022

Job Description:

City Wide is a locally-owned, national organization in the building maintenance industry with more than 56 years of experience managing more than 20 facility services, including janitorial services. City Wide has a been a leader in the janitorial services industry in Greenville, Charleston, Western North Carolina, Savannah and Pee Dee region.We are in search of an Accounts Payable specialist who will complete coding, data entry, uploads, payments and controls expenses by receiving, processing, verifying and reconciling invoices. Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payment transactions. You will be responsible for the procurement and payable operations to include the following:*Essential Functions: * Process vendor bills and vendor statements for payment on a timely basis Research variances in cost or quantity when invoices do not match records Resolving Discrepancies with vendors, supply houses and Independent Contractors Setup & Approve Independent Contractors and document management IC compliance with agreements, (COI) insurance and W-9 IC paychecks, ledgers and invoices Maintain IC Uniforms/T-Shirts Credit Card transactions; record receipts and reconciliation Supply inventory management & Part number setup Monitor & Maintain Admin emails Communicate with vendors and coworkers with questions of AP related issues/status of items ordered Ensure accurate G/L account coding Year-end 1099 filing Assist with External/Internal Audits Assist in Month End & Financial reporting Maintain & Purchase Office supplies Answer incoming company calls Greeting incoming clients, guests, vendors, contractors and co-workers Handling & preparing outgoing mail and packages Run errands when needed Operational & Administration support*Position Requirement: * Ability to maintain a high level of accuracy in document preparation and data entry Self-motivated, constantly improving systems, processes and procedures and a team player Ability to effectively build relationships with clients, service providers and co-workers Problem Solving skills Ability to demonstrate very effective organizational skills including time management, prioritization, follow through and delegation Ability to demonstrate strong interpersonal skills and attributes that include teamwork, stability, openness, professionalism, and the ability to see the big picture Proficient in Microsoft Office Bachelors degree in Accounting, Business or Finance or work equivalent Minimum of 3-5 years of Accounts Payable experienceJob Type: Full-timePay: $18.00 - $22.00 per hourBenefits:* 401(k)* 401(k) matching* Dental insurance* Health insurance* Life insurance* Paid time off* Vision insuranceSchedule:* 8 hour shift* Monday to FridayWork Location: One location

Keywords: City Wide Facility Solutions, Greenville , Accounts Payable Specialist, Other , Greenville, South Carolina